Once your thesis has been examined you must make the required changes and apply for thesis classification.

Submitting your thesis for classification

After you receive your examiners’ reports, you need to prepare a formal response and your revise your thesis for classification under the guidance of your supervisors. The amount of time you have to prepare your response depends on the outcome you received.

Once your supervisors are satisfied that your thesis should be classified, they will prepare a citation and sign off on your classification documentation. They will also write a memo indicating their support of your revisions. Your Chair of Examiners, or a nominee, will also review your thesis and sign off on your documentation before it is submitted for classification.

You need to coordinate the sign-off from your supervisors as well as the Chair of Examiners, so it's essential you let them know the deadlines you are working towards. You should allow the Chair of Examiners a reasonable period of time for them to review your documentation, so factor this into your planning, remembering that sometimes Chair of Examiners are reviewing a number of theses at the one time.

Access the graduate research forms online.

Once all of your documentation is in order, submit your complete set of documents to [email protected].

  1. Completed recommendation on classification of thesis form: Doctoral Degree classification form or Master’s Degree classification form
  2. Supporting letter/memo from Principal Supervisor
  3. Detailed summary of responses to all examiner reports
  4. Thesis citation in electronic format template (to be completed by principal supervisor)
  5. Amended thesis, incorporating the changes – PDF version, electronic copy.

  • 24 January 2019
  • 28 February 2019
  • 4 April 2019
  • 30 May 2019
  • 27 June 2019
  • 1 August 2019
  • 29 August 2019
  • 3 October 2019
  • 31 October 2019


When the examiners recommend no changes or minor changes, and the Chair of Examiners recommends classification, the classification documents will be reviewed, signed and classified by the Dean, Graduate Research.

In all other cases, the classification paperwork will be forwarded to an Academic Review Panel to review the classification paperwork and the final thesis. Once the Academic Review Panel is satisfied all requirements have been met, the Dean, Graduate Research approves the classification.

Notification of classification

ORQTI will notify you in writing (via email) of the outcome and provide you with a timeframe to submit your final electronic thesis copy and VU Research Repository submission and permission form to ensure completion of your degree.

Completion & graduation

You will receive a Notification of Completion after the following steps have occurred:

  1. You have lodged the electronic copy of your thesis and the VURR Form with the ORTQI.
  2. Your thesis has been conferred by Council (or their delegate).

You will then be invited to attend the next Graduation ceremony.

August graduations

August graduation dates are not yet determined.

At this stage, the tentative deadline for you to submit your classification paperwork to ORTQI in order for you to be able to attend the August graduation ceremony is 4pm, Thursday 30 May 2019.

December graduations

December graduation dates are not yet determined.

At this stage, the tentative deadline for you to submit your classification paperwork to ORTQI in order for you to be able to attend the December graduation ceremony is 4pm, Thursday 3 October 2019.

Contact us

If you require further information about the classification of thesis process, please contact your supervisor in the first instance.

If further clarification is required, please contact us by email.

Email: [email protected]