There are a number of things you must do to manage your candidature and ensure successful completion of your degree.

Timely duration of candidature

Duration of candidature will vary depending on the degree. EFT= estimated full-time enrolment.

  • Master of Research Practice 1 year (EFT)
  • Master of Research 1.5 years (EFT)
  • Master of Applied Research 2.0 years (EFT)
  • Master of Research (international enrolments only) 2.0 years (EFT)
  • Doctor of Philosophy 4.0 years (EFT)
  • Doctor of Philosophy (Integrated) 4.0 years (EFT)
  • Professional Doctorates 4.0 years (EFT)

If you need to extend your candidature beyond the timely duration, you must submit an Application for extension form to [email protected].

If you are an international student you must also contact Victoria University International to ensure you comply with your visa requirements.

Occupational Health & Safety & progress reports

Graduate researchers and their supervisors are responsible for ensuring that research is conducted in a safe environment and in accordance with government health and safety legislation and procedures.

Occupational health and safety includes:

  • ergonomics
  • working safely with hazardous materials (e.g. blood, chemicals)
  • plant and machinery
  • electrical and other equipment
  • working at heights.

As part of your candidature, you and your supervisor are required to identify hazards and risks associated with your research. For more information, download the Health and safety in the research environment fact sheet.

Converting your degree

If you need to convert your degree please:

If you are an international student any changes to your enrolment must be approved by Victoria University International to ensure you comply with your visa requirements.

For more information about the process and forms required, please contact the Office for Researcher Training, Quality and Integrity.

Conversion from a doctoral degree to a masters degree can occur in three circumstances:

  • the doctoral thesis has not been examined by external examiners
  • you are unable to continue in the course, but have completed sufficient work to be able to prepare a masters degree thesis submission
  • a review of progress (such as the mid-candidature review) leads to agreement that your work is not at a doctoral level, but is considered of sufficient scope and quality to merit submission and examination for a masters degree.

If you have been on a scholarship for more than two years it will cease on the date your degree is converted to a masters degree.

You may apply to convert a professional doctorate to a PhD.

Your application:

  • must clearly state the differences in the nature/scope of research proposed between the two degrees
  • must be supported by your principal supervisor and the research institute
  • can only be done prior to the thesis being submitted and formally examined.

Enrolment variation

If you are admitted and enrolled in a research degree, your enrolment must be continuous during the duration of the degree. The only time you do not need to enrol is during periods of approved leave of absence and once your thesis has been submitted for examination.

If you intend to alter your enrolment as a scholarship recipient from full time to part time or vice versa, please email [email protected] to determine how this will affect your entitlements and eligibility for a research training place.

If you are not a scholarship recipient and intend to alter your enrolment from full time to part time or vice versa, please email [email protected].

You must complete a Unit of study enrolment amendment form to change your enrolment.

If you are an international student any changes to your enrolment variation must be approved by Victoria University International to ensure you comply with your visa requirements.

Change in thesis format or title

Once candidature is approved, candidates wishing to change the format of their thesis or title need to declare the changes. To do so, note the change on the release of thesis form when the thesis is submitted for examination.

An example of this is changing from a traditional thesis format to a thesis by publication or thesis by creative project.

Leave of absence & course discontinuations

You can apply for up to 12 months leave of absence from your research degree by completing an Application for leave of absence.

To apply for extension of a further 12 months application for leave of absence. Time on leave is not counted towards your candidature.

Leave of absence and additional leave of absence from your degree are only available within the limits of the timely duration. EFT = equivalent full time.

  • Master of Research Practice 1 year (EFT)
  • Master of Research 1.5 years (EFT)
  • Master of Applied Research 2.0 years (EFT)
  • Master of Research (international enrolments only) 2.0 years (EFT)
  • Doctor of Philosophy 4.0 years (EFT)
  • Doctor of Philosophy (Integrated) 4.0 years (EFT)
  • Professional Doctorates 4.0 years (EFT)

You can withdraw from your degree at any time by completing a Course withdrawal application.

If you are an international candidate any changes to your enrolment must be approved by Victoria University International to ensure you comply with your visa requirements.

Reinstatement of candidature

You can apply to reinstate your candidature and continue work on your project if:

  • you have previously discontinued from your degree within three years
  • your enrolment has lapsed within three years
  • your enrolment has been terminated due to unsatisfactory progress.

If your enrolment has lapsed or been terminated due to unsatisfactory progress, you will have to demonstrate that exceptional circumstances exist to justify reinstatement of your candidature.

If your candidature is reinstated and you have consumed the timely duration of your degree, you will be required to pay the post-timely duration fees.

Please complete an Application for reinstatement of candidature and email it to [email protected].

Contact us

If you require further information please contact your Principal or Associate Supervisor, or the Office for Researcher Training, Quality and Integrity.

Phone: +61 3 9919 4522
Email: [email protected]