Planning for appropriate longterm storage locations is the foundation of data and materials management. Storage must have appropriate security measures in place (e.g. locked filing cabinet, password protected storage, key access).
Appropriate safety measures must also be in place, for example ensuring the data is safe from damage, deterioration or accidental loss by keeping backups and imperishable copies or records.
Data, materials and records should be retained in a college or central university facility that is recommended for longterm retention. The Research Data Management Planning (RDMP) form explains how and where data and materials can be accessed by the University or college if needed.