Academic records

When you finish your studies, you may receive various documents or academic records including a Statement of Attainment, Letter of Completion, an Academic Transcript, an Australian Higher Education Graduation Statement (AHEGS) and a Testamur (award or certificate).

Testamur (or award)

A Testamur (known also as 'award') is the certificate you receive when you graduate.

If you are attending a graduation ceremony, you will receive your Testamur at the ceremony.

If you do not attend a graduation ceremony, you can receive your Testamur

Higher Education students: information on collecting your Testamur is provided with your invitation to graduate.

TAFE students: find out more about graduating and obtaining your Testamur.

Name printed on award

The name printed on your award will be identical to the name on your student enrolment record.

Any variation to your name will require you to complete and submit a Personal details amendment form with supporting documentation, either original or certified copy.

When you submit your amendment form (whether by mail, fax, or in person at a Student Service Centre) you must advise that a copy needs to be sent to the Graduation office.

Notification of Completion

A Notification of Completion is an official statement from the University that confirms that you have completed the necessary requirements to finish your course and are eligible to graduate.

A Notification of Completion will automatically be sent to your student email address once your student record has been conferred.

A fee of AUD$15.00 applies if you have previously graduated and require an additional or replacement Notification of Completion.

Academic transcript

An academic transcript is a true account of your results achieved at Victoria University.

If you are attending a graduation ceremony you will receive your Academic Transcript at the ceremony.

If you do not attend a graduation ceremony you will receive your Academic Transcript when you:

  • collect your Certificate from a Student Service Centre or
  • receive your Certificate in the post.

Student exchange and study abroad students

If you are an international student exchange student from one of VU's exchange partner institutions, your transcript will be sent directly to the International Department at your home institution.

If you are a study abroad student from a non-partner institution, your transcript will be sent to your home address.

Australian Higher Education Graduation Statement (AHEGS)

The Australian Higher Education Graduation Statement (AHEGS) is provided by Australian higher education institutions to graduating students on completion of the requirements for a particular higher education award.

It provides a description of the nature, level, context and status of studies that were pursued by the individual named. Its purpose is to assist in both national and international recognition of Australian qualifications and to promote international mobility and professional recognition of graduates.

From October 2012, eligible Victoria University higher education graduates will receive an AHEGS.

The AHEGS contains the following information:

  • your personal details such as name, student number
  • details of your award, including admission requirements, duration of study, language of instruction and Australian Qualifications Framework level
  • details about Victoria University, including establishment, provider category and listing on the Tertiary Education Quality and Standards Agency National Register of Higher Education Providers
  • details of your academic achievements, including details of units of study undertaken toward this award
  • description of the Australian Higher Education System – a comprehensive summary of the Australia system.

The AHEGS is additional to other documentation, such as testamurs and academic transcripts.

How to obtain your AHEGS

If you are attending a graduation ceremony you will receive your AHEGS at the ceremony.

If you do not attend a graduation ceremony you will receive your AHEGS when:

  • you collect your Certificate from a Student Service Centre or
  • you receive your Certificate in the post.

Additional/replacement copies

If you require additional copies of your AHEGS please complete the Request for additional AHEGS form (A06). Please refer to the form for payment & lodgement details.

You can obtain a replacement copy free of charge if you find an administrative error (e.g. incorrect grade).

To obtain a replacement copy, submit your request online at ASKVU or via post to the Assessments & Completions Office (see form for postal address). You must attach a copy of your AHEGS to your request

Please note that an AHEGS is not available from Student Service Centres and will be issued by post.

Contact us

Please note that all requests for AHEGS may take up to 10 working days.

Ask VU: Find answers and ask questions
Phone: +61 3 9919 6100
Visit: Student Service Centres.