When you finish your studies, you may receive various documents or academic records, including:

  • Notification of Completion
  • Academic Transcript
  • Australian Higher Education Graduation Statement (AHEGS)
  • Testamur (award or certificate).

Receiving records by email

You'll receive important information and links to your academic records via email. We'll use your personal email if you provided one, or your VU email address.

Please check your email addresses regularly to make sure you get this information.

Testamur (or Award)

A Testamur (known also as 'Award') is the certificate you receive when you graduate.

Receiving your Testamur

If you are a Higher Education (university) student attending a graduation ceremony, you'll receive a hard copy Testamur at the ceremony and a link to a digital version afterwards.

The information will be sent within 24 hours of your graduation to your personal email address or, if you didn’t register one with us, to your VU email account

If you don't attend a graduation ceremony, you can receive your Testamur:

  • from a nominated VUHQ
  • in the post.

Higher Education students

For our university graduates, information on collecting your Testamur is included in your 'invitation to graduate', which will be emailed to you.

TAFE students

If you're graduating from VU Polytechnic, you'll receive a notification of completion via email.

Notifications are sent on the 22nd of each month, followed by your Testamur and academic transcript via post within 10 working days.

Name printed on your award

The name printed on your award is the same name on your student enrolment record.

Any variations will require you to complete and submit a personal details amendment form with supporting documentation, either original or a certified copy.

When you submit your amendment form at VUHQ you need to let them know that a copy needs to be sent to the graduation office.

Notification of Completion

A Notification of Completion is an official statement from the University confirming that you've completed your course requirements and are eligible to graduate.

Once your student record has been conferred, a Notification of Completion will be sent to your student email address.

Additional or replacement Notifications of Completion cost $20 (hardcopy versions issued before May 2015 only).

Academic Transcript

An Academic Transcript is a true account of your Victoria University results.

You'll receive a link to a digital version of your transcript after you graduate. The link is sent to your personal email address, or your VU email address if you haven't registered a personal one with us.

Additional copies

If you need more copies of your transcript, please complete the Request for Formal Results Statements and Replacement Testamur form.

Read the form for information on how to pay and submit.

You can get a replacement copy free of charge if you find an administrative error (e.g. incorrect grade). Please submit your request to ASKVU.

Student Exchange & Study Abroad students

International exchange students from partner institutions will have their transcripts sent directly to the International Department of their home institution.

Study Abroad students from non-partner institutions will have their transcripts sent to their home address.

VU Extra Transcript

The VU Extra Transcript, available for activities undertaken from mid-2017 onwards, is an official document of Victoria University.

It shows your extracurricular and voluntary activity in approved programs. These appear on your Transcript once the program coordinator confirms that you've completed any requirements.

Eligible students will be issued with an official VU Extra Transcript upon graduation, free of charge. You may also request one at any other time by completing an order form.

There are also several Clinical Legal Education programs approved for inclusion:

  • Police Prosecutions Division Program
  • Preparing for Professional Practice in the Legal Profession
  • State Trustees Program
  • Victoria Legal Aid Duty Lawyer Service
  • Victoria Legal Aid Family Law Program
  • Victoria Legal Aid General Law Clinic
  • Victoria Legal Aid Infringements Clinic
  • Victoria Legal Aid IVO Lawyer Program
  • WEstjustice Family Law Clinic
  • WEstjustice Fines Clinic
  • WEstjustice Sunshine Youth Clinic.

Australian Higher Education Graduation Statement (AHEGS)

Eligible Higher Education graduates will also receive an Australian Higher Education Graduation Statement (AHEGS).

It provides a description of the nature, level, context and status of your studies.

The AHEGS is designed to:

  • improve national and international recognition of Australian qualifications
  • help students find work or other opportunities overseas
  • support professional recognition of Australian graduates.

The AHEGS contains the following information:

  • your personal details such as name, student number
  • details of your award, including admission requirements, duration of study, language of instruction and Australian Qualifications Framework level
  • details about Victoria University, including establishment, provider category and listing on the Tertiary Education Quality and Standards Agency National Register of Higher Education Providers
  • details of your academic achievements, including details of units of study undertaken toward this award
  • description of the Australian Higher Education System – a comprehensive summary of the Australia system.

The AHEGS is additional to other documentation, such as testamurs and academic transcripts.

Receiving your AHEGS

You will receive an email containing a link to a digital version of your AHEGS within 24 hours of your graduation ceremony.

Additional/replacement copies

If you need more copies of your AHEGS, please complete the Request for Formal Results Statements and Replacement Testamur form.

Refer to the form for information on how to pay and submit.

You can get a replacement copy free of charge if you find an administrative error (e.g. incorrect grade). Please submit your request to ASKVU.

Please note that an AHEGS is not available from VUHQ and will be sent by post.

Contact us

Contact VUHQ (student service centre) to get copies of your academic records.

You can also access digital versions of your documents through the My eQuals portal.

Please note that all requests for AHEGS may take up to 10 working days.

Get in touch

  • Find answers and ask questions on ASKVU.
  • Call us on +61 3 9919 6100
  • Visit a VUHQ to see us in person.