Current scholarship holders are advised to read this page to keep up to date with eligibility requirements and advice on what you should do if your circumstances change.
Payments to new and continuing scholarship holders are made by electronic funds transfer (EFT) to your nominated bank account in late April and late September after we have checked your enrolment status at Census each semester.
You also will need to advise Centrelink that you have been granted a scholarship as it may affect your payments.
You will be asked to provide your bank account details at the time of accepting your scholarship. When the payment has been sent to your bank account, you will receive an email to confirm that payment has been made. This is sent to your VU student email so please make sure you check your student email on a regular basis.
Generally, scholarships for full-time students are not taxable. You should obtain advice from your tax agent or refer to the Australian Tax Office.
If you need access to money before your scholarship payment is made, you can apply for a student loan or talk to our staff about other available financial support. Apply for a student loan as early as possible as it may take some time to be approved. You should advise the Loans Officer that you have been granted a scholarship, how much you will be paid and when. Your scholarship income may be taken into account when your loan application is assessed.
Changing your banking details
If your bank account details have changed, please fill out a new banking details form and return it to the Scholarships Office by mail, hand delivery, fax or email as indicated on the form before the next payment.
Renewing your scholarship
Before each payment, we will send you a renewal letter asking for confirmation of your enrolment status, income situation and other eligibility details. Check that your mailing address details are correctly recorded in the student enrolment system. Make sure that you return your declaration by the specified date.
Indigenous Commonwealth scholarships are paid twice per year so we will write to you each semester, then check your enrolment and eligibility at Census each semester before payment can be made.
For scholarships with only one payment each year (VU Access), payment will be made 4-6 weeks after census date of the semester you begin study. Renewal payments for second and subsequent years are paid into your bank account 4-6 weeks after the relevant census date each year.
Once you have been awarded a scholarship, you will have your eligibility checked before each payment is made.
To remain eligible for your scholarship payment you will need to:
- remain enrolled full-time (unless you have requested and been granted approval for part-time enrolment)
- maintain satisfactory progress in your studies
- continue to be on a low income (if receiving an equity scholarship)
- advise the Scholarships Office of any changes to your income or eligibility.
One of the ongoing eligibility requirements is that you have to make satisfactory academic progress. If you fail a unit and your enrolment changes to part-time, you will need to submit a statement to the Scholarships Office, and the scholarship selection panel will advise if you can keep the scholarship. You will lose your scholarship if you are excluded from the course.
Scholarships with ongoing eligibility requirements
The following scholarships have ongoing eligibility requirements:
- Indigenous Commonwealth Education Costs (CECS) and Indigenous Commonwealth Accommodation Scholarship (CAS) – Commonwealth Scholarships Ongoing Eligibility
- VU Access Scholarships – VU HE Access Ongoing Eligibility and VU TAFE Access Ongoing Eligibility
- VU Achievement scholarships - Ongoing eligibility and payment of VU Achievement Scholarships
- Chancellor's Scholarships – Eligibility guidelines for Chancellor's scholarships .
Changes in your circumstances
You must notify us immediately of any of the following changes in your circumstances:
- changes in your financial situation (including increase in income)
- decrease in your study load
- changes in your family situation
- changes to your disability status
- if you transfer to a different course
- if you take leave of absence or withdraw from your studies.
If at any time you think you may no longer be eligible for your scholarship please phone the Scholarships Office on +61 3 9919 5568 or email firstname.lastname@example.org to discuss whether you are still eligible.
Changes in your financial situation
You will be asked to verify that you are still eligible before each payment. This includes a statement about whether your financial situation has changed. If you are unsure about your eligibility, phone the Scholarships Office on +61 3 9919 5568 or email email@example.com.
Changes in your study load
If you are registered with VU Disability Services you will retain your scholarship even if you study part time. If your reasons for reducing to part-time study relate to an illness or other exceptional circumstances, you need to submit a statement with supporting documentation for consideration by the Scholarship selection panel. At any time you reduce your study load you should phone the Scholarships Office on +61 3 9919 5568 or email firstname.lastname@example.org.
If you have less than a full time load in your last semester of study, and have already been paid a scholarship for the maximum number of eight payments or four years, the scholarship would finish.
If you have time left on your scholarship you would need to apply for approval to study part-time and retain the scholarship for the final semester. Approval is not automatically granted, but your circumstances will be taken into account.
For a higher education student, 75% of a normal full time load is 0.375 EFTSL (36 credit points) per semester, usually three units per semester.
For a TAFE student, 75% of a normal full time load is a minimum of 270 study hours per year.
Scholarships are only paid for the maximum duration so if you take longer to finish your course, your scholarship may end before your studies are completed.
Changes to your enrolment
If your exchange is approved as part of your course by the University and you continue to meet the eligibility requirements, you will be able to keep your equity scholarship.
If you have been approved to take a leave of absence (intermission) from your course, your scholarship payments can be suspended. Payment will resume in your first semester back as long as you still meet the eligibility for your scholarship. You will need to phone the Scholarships Office on +61 3 9919 5568 or email email@example.com to advise your return to studies and check your status.
If you are offered a place in a course and are approved to defer your commencement, your scholarship offer will lapse. You will need to re-apply for a scholarship prior to commencing your studies. It is suggested that you only complete the application form for a scholarship if you intend to study in the upcoming semester.
If you withdraw from (discontinue) your course, your scholarship offer will lapse.
Enrolling into a new course at VU
If you received a VU Access scholarship for your undergraduate degree and you continue your enrolment into a Graduate Diploma or higher, you will have to submit a new application and be assessed against the criteria.
However, you can keep your VU Access, Commonwealth Accommodation or Commonwealth Education Cost scholarship during the Honours year if you have not exceeded the maximum number of eight payments and you still meet the ongoing eligibility criteria of low income and full-time enrolment.
Transferring to another course at VU
It depends on what course you enrol into. In most circumstances, your scholarship will continue. If not, you may be able to apply for a new scholarship depending on the new course and your eligibility. Please phone the Scholarships Office on +61 3 9919 5568 or email firstname.lastname@example.org to check how any changes to your enrolment will impact on your scholarship.
Transferring to another institution
Your VU scholarship cannot be transferred to another University or VE/TAFE. It is only valid for your studies at Victoria University. The same principle applies if you are transferring into VU from another institution – you will need to apply for a new VU Access scholarship.
For more information on scholarship payments and ongoing eligibility, contact the Scholarships team:
Phone: +61 3 9919 5568
Location: Footscray Park Campus, Building M, Level 2, Room 206.