SITXMPR016 - Prepare and present proposals

Unit code: SITXMPR016 | Study level: TAFE
Nominal hours:
50
Location
Footscray Nicholson
Prerequisites
N/A
Overview
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Overview

This unit describes the performance outcomes, skills and knowledge required to prepare and present tenders, proposals or bids either as a response to a tender brief or as a proposal created and offered. It requires the ability to analyse client specifications or needs, determine organisational ability to meet those requirements, and to prepare and present information that is relevant to client criteria or needs.
The unit applies to all tourism, travel, hospitality and event sectors and the tender, proposal or bid may be for a one-off occasion, a series of occasions, or for an extended contract to deliver products and services.It applies to senior personnel who operate independently or with limited guidance from others and who are responsible for making a range of financial and operational decisions.

Assessment

For Melbourne campuses

Assessment tasks will be designed to reinforce & extend knowledge and skill competence within set & controlled parameters in accordance with each units learning outcomes & performance criteria requirements, including the setting of work based practical application tasks designed to provide evidence of competence outcomes, within periodic and scheduled timelines.

Students will be expected to demonstrate the following required skills:

  • prepare one tender, proposal or bid for a product or service, which responds to client specifications and needs, and includes:
  • capacity of organisation to provide product or service
  • organisation’s management structure and services
  • policies, procedures and practices to be managed as part of the product or service
  • product or service specifications
  • resources that will be used and associated supplier, supply and cost specifications
  • special, technical, new or hired equipment required to provide product or service
  • transport requirements and costs
  • comply with the following criteria when preparing the above tender, proposal or bid:
  • eligibility criteria for submission
  • formatting requirements
  • lodgement specifications
  • client specifications
  • questions to be answered
  • effectively analyse client brief, specifications and needs in relation to the above tender, proposal or bid and confirm viability before proceeding
  • present a professional and creative tender, proposal or bid that:
  • promotes the organisation
  • meets commercial time constraints.

Students will also be expected to demonstrate the following knowledge:

  • formats for and inclusions of tenders, proposals and bids
  • presentation techniques for tender, proposal and bid materials and current technology options
  • role and nature of tender, proposal and bid processes
  • sources of specialist advice and expertise for developing tender, proposal and bid materials
  • organisational information:
  • full details of organisational products, services and facilities
  • operational requirements and production logistics for delivering the products or services subject to tender, proposal or bid
  • sources of costs for products, services and fees
  • sources of supporting material to be included in tenders, proposals or bids
  • standards of presentation and contents of style guides
  • factors that impact organisational capacity to meet client specifications:
  • budgetary constraints outlined in the brief
  • compliance with regulations
  • diversification from products and services currently offered
  • geographic constraints
  • likely profit
  • other conflicting projects
  • resource capacity of organisation to provide scope of products and services
  • risk assessment of providing the products and services
  • factors to assess in determining viability to meet client requirements:
  • ability to meet lodgement deadline
  • ability to meet tender, proposal or bid criteria and provide full information required
  • competition and prospect of being the successful submitting organisation
  • cost of preparing tender, proposal or bid
  • supporting materials for tenders, proposals and bids:
  • awards won by the organisation
  • copies of:
    business registration
    industry accreditations
    insurance policies
    licences
    membership of organisations
    qualifications
  • details of current client base
  • organisational and individual employee profiles
  • photographs of current or previous products and services
  • plans, drawings and job specifications
  • product and service manuals
  • references and details of other successful undertakings
  • sample promotional materials
  • samples of work
  • structure of organisation
  • testimonials
  • methods to manage intellectual property of product and service concepts
  • features and functions of presentation software packages used to prepare professional and comprehensive tenders, proposals and bids.

Required reading

The qualified trainer and assessor will provide teaching and learning materials as required in the form of workbooks produced by Victoria University and/or via the Victoria University e-learning system.

As part of a course

This unit is studied as part of the following course(s):

Diploma of Event Management
SIT50322 | Diploma | Duration:

Refer to the course page for information on how to apply for the course. VU takes care to ensure the accuracy of this unit information, but reserves the right to change or withdraw courses offered at any time. Please check that unit information is current with the Student Contact Centre.

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