The census date is an important deadline each study period. It’s your last day to finalise the following:
- withdrawal from your course or unit(s) without financial penalties
- adding unit(s) to your enrolment – with College approval only
- providing your Tax File Number (TFN), if you are a domestic student deferring fees via a HELP loan.
See HE census dates and VET/TAFE census dates.
Penalties for withdrawing after the census date
If you withdraw from the course or unit after the census date, you’ll face one of these financial penalties:
- you will not be eligible for a refund for that unit
- you will remain liable for the HELP loan for that unit.
Penalties also apply for the following delays and amendments:
- making changes to your enrolment
- making late payments
- submitting documents after the relevant census date.
If you have to discontinue from your course or unit(s) after the census date due to exceptional circumstances, you may be eligible for a refund of fees or have your HELP debt remitted.
Administrative census date
The ‘administrative census date’ is the deadline for adding units each study period.
Withdraw without academic penalty
If you miss the census date, there is a deadline for withdrawing without academic penalty.
When you withdraw by that date, you avoid the academic penalty (fail), but you will remain liable for the fees/or HELP loan.
The discontinued unit will appear on the academic transcript with a WD (Withdrawn) grade.
Withdraw with academic penalty (HE)
If you withdraw after the deadline for avoiding academic penalty, you’ll be deemed to have failed the unit.
In these circumstances, the following apply:
- a WN (Withdrawn-Fail) grade will be recorded on your academic transcript
- you’ll remain liable for the fees
- the WN grade will be counted towards your Grade Point Average (GPA).
After the deadline for withdrawing with academic penalty (HE)
Once the deadline for withdrawing with an academic penalty has past, you can no longer withdraw from your unit of study.