As a VU student, you need to be aware of the key University dates and processes, including:

  • academic dates
  • administrative dates
  • enrolment rules relevant to your course.

Find out about VU’s important enrolment dates, what they mean, and what you need to complete by each deadline.

University enrolment dates – definitions

Census date

The census date is an important deadline each study period. It’s your last day to finalise the following:

  • withdrawal from your course or unit(s) without financial penalties
  • adding unit(s) to your enrolment – with College approval only
  • providing your Tax File Number (TFN), if you are a domestic student deferring fees via a HELP loan.

See HE census dates and VET/TAFE census dates.

Penalties for withdrawing after the census date

If you withdraw from the course or unit after the census date, you’ll face one of these financial penalties:

  • you will not be eligible for a refund for that unit
  • you will remain liable for the HELP loan for that unit.

Penalties also apply for the following delays and amendments:

  • making changes to your enrolment
  • making late payments
  • submitting documents after the relevant census date.

Exceptional circumstances

If you have to discontinue from your course or unit(s) after the census date due to exceptional circumstances, you may be eligible for a refund of fees or have your HELP debt remitted.

Administrative census date

The ‘administrative census date’ is the deadline for adding units each study period.

Withdraw without academic penalty

If you miss the census date, there is a deadline for withdrawing without academic penalty.

When you withdraw by that date, you avoid the academic penalty (fail), but you will remain liable for the fees/or HELP loan.

The discontinued unit will appear on the academic transcript with a WD (Withdrawn) grade.

Withdraw with academic penalty (HE)

If you withdraw after the deadline for avoiding academic penalty, you’ll be deemed to have failed the unit.

In these circumstances, the following apply:

  • a WN (Withdrawn-Fail) grade will be recorded on your academic transcript
  • you’ll remain liable for the fees
  • the WN grade will be counted towards your Grade Point Average (GPA).

After the deadline for withdrawing with academic penalty (HE)

Once the deadline for withdrawing with an academic penalty has past, you can no longer withdraw from your unit of study.

Higher Education (HE) important enrolment deadlines

Study period Administrative census
(add units deadline)
Census Withdraw without academic penalty (WD)

 

Withdraw online with academic penalty (WN-Fail)
Semester 3 (Summer 2018–19) 23/11/2018 16/01/2019 23/01/2019 6/02/2019
Semester 1 1/03/2019 22/03/2019 19/04/2019 22/05/2019
Semester 4 (Winter) 7/06/2019 14/06/2019 28/06/2019 10/07/2019
Semester 2 26/07/2019 16/08/2019 13/09/2019 16/10/2019

 

Study period Administrative census
 (add units deadline)
Census Withdraw without academic penalty (WD)

 

Withdraw online with academic penalty (WN-Fail)
Summer Block 1 (Jan-Feb 2019) 16/01/2019 21/01/2019 28/01/2019 6/02/2019
Semester 1 – Block 1 27/02/2019 4/03/2019 11/03/2019 20/03/2019
Semester 1 – Block 2 27/03/2019 1/04/2019 8/04/2019 17/04/2019
Semester 1 – Block 3 1/05/2019 6/05/2019 13/05/2019 22/05/2019
Semester 1 – Block 4 29/05/2019 3/06/2019 10/06/2019 19/06/2019
Semester 2 – Block 1 24/07/2019 29/07/2019 5/08/2019 14/08/2019
Semester 2 – Block 2 21/08/2019 26/08/2019 2/09/2019 11/09/2019
Semester 2 – Block 3 2/10/2019 7/10/2019 14/10/2019 23/10/2019
Semester 2 – Block 4 30/10/2019 4/11/2019 11/11/2019 20/11/2019
Summer Block 2 (Nov – Dec 2019) 27/11/2019 2/12/2019 9/12/2019 18/12/2019

 

Study period Administrative census
(add units deadline)
Census Withdraw without academic penalty (WD)

 

Withdraw online with academic penalty (WN-Fail)
Trimester 1 – Melbourne 8/03/2019 29/03/2019 26/04/2019 29/05/2019
Trimester 2 – Melbourne 19/07/2019 9/08/2019 6/09/2019 2/10/2019
Trimester 3 – Melbourne 8/11/2019 29/11/2019 27/12/2019 22/01/2020

 

Study period Administrative census
(add units deadline)
Census Withdraw without academic penalty (WD) Withdraw online with academic penalty (WN-Fail)
Trimester 1 – Sydney 29/03/2019 19/04/2019 17/05/2019 12/06/2019
Trimester 2 – Sydney 26/07/2019 16/08/2019 13/09/2019 9/10/2019
Trimester 3 – Sydney 22/11/2019 13/12/2019 10/01/2020 12/02/2020

 

Study period Administrative census
(add units deadline)
Census Withdraw without academic penalty (WD) Withdraw online with academic penalty (WN-Fail)
VU Online – Study Period 1 16/01/2019 25/01/2019 8/02/2019 1/03/2019
VU Online – Study Period 2 13/03/2019 22/03/2019 5/04/2019 3/05/2019
VU Online – Study Period 3 15/05/2019 24/05/2019 7/06/2019 28/06/2019
VU Online – Study Period 4 10/07/2019 19/07/2019 2/08/2019 18/10/2019
VU Online – Study Period 5 4/09/2019 13/09/2019 27/09/2019 18/10/2019
VU Online – Study Period 6 30/10/2019 8/11/2019 22/11/2019 13/12/2019

 

VET/TAFE important enrolment deadlines

VET study period Add units deadline
(diploma & higher)
Census
Semester 1 6/03/2019 5/04/2019
Semester 2 7/08/2019 6/09/2019
Term 2 24/04/2019 24/05/2019
Term 4 25/09/2019 25/10/2019
Term 6 13/11/2019 13/12/2019
January 16/01/2019 15/02/2019
February 13/02/2019 15/03/2019
March 13/03/2019 12/04/2019
April 10/04/2019 10/05/2019
May 15/05/2019 14/06/2019
June 12/06/2019 12/07/2019
July 17/07/2019 16/08/2019
August 14/08/2019 13/09/2019
September 11/09/2019 11/10/2019
October 16/10/2019 15/11/2019
November 13/11/2019 13/12/2019
December 25/12/2019 24/01/2020
All year 22/05/2019 21/06/2019
Mid-year (all year) 11/09/2019 11/10/2019