Start or manage your club
Start a new club, re-affiliate an existing one and discover tips on how to run your club.
Start a new club
We are accepting new club applications for Semester 2 from July.
After you apply
Once you submit your application, the VU Clubs Team will review your idea. If approved, we’ll create a membership form for your club and send you the link to share and start collecting registrations. We'll also promote your club across various VU channels.
Club affiliation
To be affiliated, your club must have:
- at least 10 current VU student members
- 3 students committed to Executive roles (President, Secretary, Treasurer). Students can nominate themselves for executive roles via the membership form. All nominees must attend an Inaugural General Meeting (IGM) to be elected.
Before affiliation is approved, elected committee members must complete the following training:
- Club governance and role training (online)
- VU Safety and respect modules (online via VU Learning Hub)
- Event planning and risk assessment (In-person 6 hours)
VU Learning Hub: https://vucollaborate.vu.edu.au/d2l/le/lessons/239800/units/12150695
Re-affiliate an existing club
Affiliation for each club is valid from 1 December until 30 November the following year. Continuing clubs must apply to re-affiliate on an annual basis.
Re-affiliation period
Clubs are to re-affiliate by 30 November each year. This ensures that clubs are affiliated in time for important events occurring early in semester.
If you club commences after Semester 2, you will be required to re-affiliate mid year the following year.
Clubs that wish to re-affiliate will go through the process during their AGM and then submit their re-affiliation documents by the deadline, to ensure that their club can fully operate from the beginning of semester 1 or 2. Clubs cannot request their allocated funding until their affiliation forms have been received and induction training has been attended.
How to re-affiliate
Clubs that wish to re-affiliate must:
Forms & support
We are dedicated to providing all VU clubs with training and ongoing support to help with club management, finances and much more. In addition, we provide training and professional development opportunities to club executives.
Once you reach 10 members, we will:
- organise an Initial General Meeting (IGM) to elect your committee
- provide required training
- support you to begin running events and activities.
We’ll also help you to:
- set up a club Gmail and social media accounts
- access club resources
- set up a club bank account.
You can find all information in relation to setting up and managing your club in the Clubs Guide Handbook. The Clubs team will enable access to all forms and resources once your club is affiliated or by email request.
