Start a new club

Getting involved in a club is a great way to network with other students and staff with similar interests.

Do you have an idea for a unique and fun new club? Or have you already started a new club and want to affiliate with VU? Affiliating a club with Student Life gives you access to exclusive opportunities, including:

  • Student Life funding and grants
  • professional development
  • ongoing support from a VU Clubs Officer.

If you wish to start a new club, you should first check to see if a similar club already exists.

Steps to affiliate a new club

  1. Contact the VU Clubs Officer at with your new club idea. They will advise you if a similar club already exists, and talk you through the affiliation steps if the idea is approved.
  2. Elect an executive committee (a minimum of four committee members comprising of a President, Vice President, Treasurer, and Secretary) by democratic vote.
  3. Fill out the new club affiliation form (PDF, 311 KB).
  4. Once the affiliation form is completed, submit it electronically to the VU Clubs Officer at, or in person to the VU Clubs Officer in Office M235, Footscray Park Campus.
  5. Advertise for members using Facebook (including the Student Life Facebook page) and the Vollies email, and make sure to attend Orientation (O-Fest provides great opportunities for membership drives). You must have a minimum of 10 members to affiliate.
  6. Check in with the VU Clubs Officer regarding how much funding your club is eligible for and how the funding process works.
  7. Register all executive members for the mandatory clubs induction training.

Getting started once affiliated

Once you have received approval for your club, you will be invited to a compulsory induction training in February. This is where you will receive detailed information about how to manage your club, the services available, and the terms and conditions around running a VU club. It is also a great opportunity to meet and network with executives from other clubs.

Please note: If you cannot attend one of the induction training sessions, you are required to attend a mini training session as a group or one-on-one with the VU Clubs Officer.

Clubs receive a base amount of affiliation funding. Clubs may receive additional funding based on membership and event presence or attendance (e.g. at Orientation and Open Day).

Clubs must also:

  • hold an AGM between 1 September and 31 October each year
  • re-affiliate by Census date (31 March) each year, by providing all required documentation
  • attend appropriate training throughout the year where relevant to each club member’s role (e.g. Treasurer Training)

Enquire about affiliating a club

If you have any questions about the affiliation process, let us know! Complete the form below or email

Information marked with an asterisk "*" is required.