Submission requirements

You must ensure your thesis is prepared in accordance with VU's thesis guidelines before you can submit your thesis for examination.

Notice of intention to submit

You must give your Principal Supervisor and Deputy Director of the relevant Flagship Research Institute at least three months' notice of the date you intend to submit your thesis for examination, by completing the intention to submit form. This will give your Principal Supervisor sufficient time to identify and nominate external examiners (number varies depending on the discipline) for approval. In addition, you must have an enrolled status when you submit your thesis examination.

Early submission

If you complete your thesis 12 months (or equivalent part time) before your candidature due date you must submit an application for early submission to the Office for Researcher Training, Quality and Integrity.

Your application should contain:

  • a copy of your thesis
  • Release of Thesis form
  • detailed letter from your research supervisor providing reasons for early submission and confirming the thesis has been analysed through Turnitin.

Your application for early submission will be reviewed by the Deputy Director of your Flagship Research Institute. The Deputy Director may convene a 'Flagship Research Institute Review Panel' to assist with reviewing and approving the application.

Release of thesis

You must submit a Release of Thesis form with your thesis so it can be released to examiners. The Chair of Examiners is normally the Deputy Director of your Flagship Research Institute.

However, if your Principal Supervisor is the Deputy Director of your Flagship Research Institute, then he or she is unable to act as Chair of Examiners. In this instance, the Director, Flagship Research Institute (or nominee) will normally act as the Chair of Examiners for your thesis.

Submitting copies of your thesis for examination

All candidates are required to submit one electronic copy of their thesis for examination. A temporary hardbound copy of the thesis is only required if the examiner has requested a copy. Please discuss with your supervisor.

Acceptable forms of temporary binding are spiral and thermal binding and thesis may be printed double-sided.

If you are on a scholarship, email to see if you are eligible for a binding allowance.

Thesis binders

Self-bind facilities are available at most campus libraries. Please enquire at the service desk of your campus library.

Alternatively, you can search the Yellow Pages under 'bookbinder', or have your thesis bound at one of our identified bookbinders:

Doncaster Bookbinders, Moorabbin
+61 3 9555 4633

Prompt Thesis Binding, Kilsyth
0431 693 093

A G Bookbinders, West Melbourne
+61 3 9329 0288

Apollo-Moon Bookbinders, Rowville
+61 3 9763 2299

Irwin and McLaren Bookbinders, Richmond
+61 3 9428 5829

Whites Law Bindery, Caulfield South
+61 3 9523 6026

Scribe Bookbinding, Carlton North
+61 3 9347 0039

Contact us

If you require further information please contact your research supervisor or the Office for Researcher Training, Quality and Integrity at