Submission requirements

You must ensure your thesis is prepared in accordance with VU's thesis guidelines before you can submit your thesis for examination.

Notice of intention to submit

You must give your Principal Supervisor and Director of College/Centre/Institute at least three months notice of the date you intend to submit your thesis for examination by completing the intention to submit form. This will give your Principal Supervisor sufficient time to identify and nominate external examiners (number varies depending on the discipline) for approval. In addition, you must have an enrolled status when you submit your thesis examination.

Submitting your HDR thesis

You must make an appointment with your academic College Support Officer in the Graduate Research Centre to submit your HDR thesis for examination.

Early submission

If you complete your thesis 12 months (or equivalent part time) before your candidature due date you must submit an application for early submission to the Graduate Research Centre.

Your application should contain:

  • a copy of your thesis
  • Release of Thesis form
  • detailed letter from your research supervisor providing reasons for early submission and confirming the thesis has been analysed through Turnitin.

Your application for early submission will be reviewed by your College Director (Research & Research Training). The College Director may convene a 'College Review Panel' to assist with reviewing and approving the application.

Release of thesis

You must submit a Release of Thesis form with your thesis so it can be released to examiners. The Chair of Examiners is normally your College Director, Research Training.

However, if your Principal Supervisor is the College Director (Research & Research Training), he or she is unable to act as Chair of Examiners. In this instance, the College Dean (or nominee) will normally act as the Chair of Examiners for your thesis.

Submitting copies of your thesis for examination

All candidates are required to submit one spiral bound and one electronic copy of their thesis for examination unless advised otherwise by their supervisor or the Graduate Research Centre.

Acceptable forms of temporary binding are spiral and thermal binding and thesis must be printed single sided only.

If you are on a scholarship contact the Admissions and Scholarships Coordinator to see if you are eligible for a binding allowance.

Thesis binders

Self bind facilities are available at most campus libraries. Please enquire at the service desk of your campus library.

Alternatively, you can search the Yellow Pages under 'bookbinder', or have your thesis bound at one of our identified bookbinders:

Doncaster Bookbinders, Moorabbin
+61 3 9555 4633

Prompt Thesis Binding, Kilsyth
0431 693 093

A G Bookbinders, West Melbourne
+61 3 9329 0288

Apollo-Moon Bookbinders, Rowville
+61 3 9763 2299

Irwin and McLaren Bookbinders, Richmond
+61 3 9428 5829

Whites Law Bindery, Caulfield South
+61 3 9523 6026

Scribe Bookbinding, Carlton North
+61 3 9347 0039

Contact us

If you require further information please contact your research supervisor or the Graduate Research Centre at gradresearch@vu.edu.au.