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Add eReserve material (for staff)

The Reserve Collection contains physical items (books, articles, DVDs) that are available as a 2 hour loan within the library. Academic staff can request for items to be placed into the restricted Reserve Collection at any campus.

eReserve allows digital copies of lecture notes and articles to be accessed online via the Library Catalogue. Copyright restrictions apply.

The Multimedia Streaming Service allows academic staff to have videos uploaded to be accessed by students via the Internet in real time. Prior to the streaming of any items permission must be given from producers or publishers.

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Reserve Collection

The following types of material can be placed on reserve:

  • lecture notes
  • books
  • journal articles
  • multimedia items such as CDs and DVDs.

The minimum turnaround time for adding items is 3 working days.

To submit items to the Reserve Collection use the form Request for item to be placed on Reserve and eReserve. Return the form and item you want to place in the Reserve via internal mail to the appropriate campus library or email to ereserve.stalbans@vu.edu.au or ereserve.footspark@vu.edu.au.

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eReserve

The following types of material can be placed on eReserve:

  • links
  • lecture notes
  • articles/chapter available electronically (via an online database)
  • Microsoft office documents.

The minimum turnaround time for E-Reserve processing is 3 working days.

For all requests of files to be placed on e-Reserve please complete the form Request for item to be placed on Reserve and eReserve and submit it to your campus library service desk or email to ereserve.stalbans@vu.edu.au or to ereserve.footspark@vu.edu.au.

Items from online sources (databases, eJournals, eBooks)

Materials that are already available electronically cannot be separately placed on eReserve due to licensing restrictions. Where possible, a link to the source database, eJournal or eBook item can be provided on eReserve.

Hardcopy material (articles/chapters)

Multiple articles/chapters must to be submitted individually with citations clearly indicated for copyright purposes on each item. They will not be compiled into a book of readings.

To assist us, please ensure all photocopies submitted are:

  • single-sided
  • copied in the same orientation (either all portrait or all landscape) and as clear as possible so that it is good quality for scanning (for example, ensure that the shadows from binding do not obscure text)
  • no more than 20 pages (on average)
  • provided with citations (this is a requirement under Copyright)
  • original PowerPoint slides, do not convert to PDF before sending.

eReserve and Copyright

The requirements under the Digital Agenda Act related to submitting material to eReserve are that:

  • books of Readings will no longer be made available; each Article must be individually catalogued with full citation provided on the front page, and will require an Electronic Reserve form to be submitted
  • titles must be entered as given to students in their Reading Lists
  • students should be encouraged to access these readings via the Subject Code or the Lecturer’s name via Reserve in the Library Catalogue.
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Multimedia streaming service

Submitting items to the Multimedia Streaming Service

To access this service please print out and complete a Multimedia Streaming Services Form and return it to your campus library for processing including a CD or DVD with the media files.

  • File size should be a maximum of 10 MB per minute and for a 60 minute, video should not exceed 700 MB
  • Supported audio and video formats include WAV, MPEG-4, AVI, WMV, MOV, MP4 and MPG
  • All media files including off-air requests should be on a CD or DVD. For assistance in converting files for example VHS to DVD or CD please contact the e-Teaching and Learning Service
  • The standard turnaround time for Multimedia Streaming Services processing is 7 working days.
  • All multimedia streaming requests should comply with copyright declaration section on Multimedia Streaming Services Form, and signed upon submission.

Please note that the Library is not responsible for embedding files in WebCT/Blackboard.

For streaming requests for titles already available in DVD or CD format from the library catalogue please contact the library prior to submitting streaming request so they can seek permission from the publisher or producer to stream the video.

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Contact us

Phone us on +61 3 9919 4266 or ask a question through Ask a librarian.

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