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Enrolments

All new and returning students need to enrol to officially commence or continue studies at Victoria University.

For 2010 enrolment, re-enrolment, key dates and where to get help, check the faculty-specific enrolment page or the 2010 Student Guide.

On this page:

You will receive an enrolment letter notifying you when you are required to enrol. Missing your timetabled enrolment session may result in a late enrolment fine and/or reinstatement fine of $120. Please note that you will not be able to access your results or re-enrol if you have outstanding fees. 

Steps to enrolment

To make it easier for you to complete your enrolment session, we've broken it down into 10 easy steps.

Step 1: Be prepared

There's a slightly different process for new, international and returning students - make sure you read and understand which process relates to you.

New students

  • Check the enrolment day, time and venue information carefully on your enrolment letter to see where you must attend to enrol.  Please allow 3-4 hours for enrolment.
  • You must bring proof of citizenship status or you won't be able to enrol.
  • Acceptable proof of citizenship includes your Birth Certificate, Passport or Certificate of Australian Citizenship. Driver's Licence or Medicare Card cannot be used as proof of citizenship.
  • NOTE: Vocational Education/Further Education students who are Fee for Service, e.g. Industry clients or VETiS students are not required to present proof of citizenship.
  • If you are enrolling into a Vocational Education/Further Education Government funded course below Diploma level and you wish to apply for a fee concession you must bring a valid concession card to your enrolment session. If you receive your concession card after your enrolment session, the concession fee rate will apply from the next enrolment period.
  • Check your eligibility for a government funded place in the VET FEE-HELP information booklet or online at the Department of Education, Employment and Workplace Relations website.
  • Sponsored students must provide a completed and signed Sponsor Agreement form.
  • Local Higher Education and TAFE Diploma and above students - you must bring your Tax File Number.  (Applies to Australian citizens and Humanitarian Visa holders only)

International students

  • Sponsored students must provide a completed Sponsorship Agreement form.

Re-enrolling students

  • As a re-enrolling student, you will already have provided your proof of identity. However, if you change course, you will need to provide proof of identity and proof of citizenship again, or you will not be able to enrol.
  • The faculty-specific enrolment page lists specific procedures and dates for re-enrolment in your course.
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Step 2: Turn up on the day and on time

  • Go to the nominated location on the date and time indicated in the information supplied to you.  There you will be given an enrolment form.
  • Complete all white sections on the form.
  • If you can't attend personally on the day remember to organise a proxy to enrol on your behalf.  The proxy must bring a signed Enrolment by Proxy - A47 form with them on the day.
  • If you are a Higher Education, TAFE Diploma and above or TAFE International student and you miss your timetabled enrolment session, you will be issued with a Late Enrolment Fine and/or a re-instatement fine of $120.

Step 3: Fill in the statistics on the back of the enrolment form

  • Statistics are important - we use the information to help plan for the changing needs of our students.  We are also required to report this data to Government.
  • Information is collected in accordance with the VU Privacy Policy.
  • ALL re-enrolling students must complete Question 13 in the Statistics section of the enrolment form.

Step 4: Higher Education and eligible TAFE Diploma and above students only

  • Confirm your HECS-HELP/FEE-HELP/VET FEE-HELP details (New Commonwealth Assisted or Commonwealth Supported Students Only).  
  • New students must complete the appropriate HELP request form or you will not be permitted to enrol. Generally, only the student receiving Commonwealth assistance or support is permitted to sign the Request for HECS-HELP/FEE-HELP/VET FEE-HELP form. However, we are able to accept a form signed by a person who is exercising a legal Power of Attorney on your behalf.  This is not the same as a person acting as your proxy for enrolment. 
  • If you are continuing and changing course, you are required to complete a new HECS-HELP/FEE-HELP/VET FEE-HELP request form and submit it with your enrolment form.

Step 5: Confirm your course/unit(s) of study details

  • Your Course Coordinator or Faculty representative will authorise/sign your Unit(s) of Study enrolment details on the enrolment form.

Step 6: Enrolment data entry

  • You may be required to present at a central data processing venue, a Student Service Centre or your enrolment form may be collected for entry at a later time. You will be advised about how your form will be processed and what steps to follow.
  • If you are enrolling into a Vocational Education/FurtherEducation Government funded course below Diploma level and you are applying for a fee concession, please ensure that you present your valid concession card at the time of enrolment.
  • If you are a retrenched worker please bring your separation certificate from your former employer and a referral form from your agency.

Step 7: Receive your invoice

  • Once your enrolment is processed, an invoice (called an Enrolment Offer) will be printed.
  • You will be issued with an invoice if you are attending an enrolment venue. Otherwise your invoice will be mailed to your preferred address.
  • Note: Vocational Education Government funded students must make full payment of the fees at the time of enrolment.
  • You must check your invoice to ensure that your enrolment and personal details are correct.
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Step 8: Pay your fees

  • You must pay your fees by the due date printed on your Enrolment Offer/Invoice, except for fees deferred through HECS-HELP, FEE-HELP or VET FEE-HELP..
  • Payment option details are on the back of the invoice.
  • If you do not pay all fees due by the date indicated on your Enrolment Offer/Invoice your enrolment may be cancelled and you will lose your place.
  • Vocational Education Government funded students at Certificate IV or below must make full payment of the fees at the time of enrolment.
  • Further Education Government funded, Vocation Education (Diploma and above level) and Higher Education students will be issued with an invoice indicating your payment details and future due date.
  • For more information about fees, please see Enrolment fees and charges.

NOTE:  Student Service Centres will only accept cash if the amount is $500 or less.

Step 9: Get your student ID card

  • If you are a new student and have paid any fees due, you will have your photo taken and obtain your Victoria University student ID card on the day.
  • All other students can have their student ID card updated at a Student Service Centre.
  •  Your ID card is also your library card.

Step 10: Collect your student diary

  • Your 2010 VU Student Diary can be collected from your enrolment session, student lounge or a Student Service Centre after you have paid your fees.
  • Your diary is a fabulous reference, with important dates, activities and contacts to help you with organising your student life at Victoria University.

 

YOU HAVE NOW COMPLETED ALL THE STEPS FOR ENROLLING!

Remember, it is your responsibility to ensure that your enrolment details and personal information is correct.

Contact us 

ASKVU Find answers and ask questions
Phone:  +61 3 9919 6100
Visit:  Student Service Centres

 

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Page last updated: Monday 18 January 2010