Access the applications you need to study or work using any device, from anywhere with an internet connection. Bring your own device (or BYOD for short) allows staff and students to use personal laptops or devices to access course and work-related applications as though they were on- campus.

MyWorkspace is a cloud-based hosting service that allows specialised software applications to be virtualised, offering greater flexibility and continuity of learning, teaching and working.

MyWorkspace allows course related software applications that may currently only be available on-campus via VU's computer labs or networks to be made available anywhere. 

 Student using laptop

Access MyWorkspace

MyWorkspace Portal

Access the MyWorkspace Portal at the URL - myworkspace.vu.edu.au

Login to MyWorkspace Portal

  • Login using your student or staff id, e.g. e1234567@vu.edu.au, s1234567@vu.edu.au. 
  • Your password is the same as your MyVU password.

The virtualised applications that you can access in MyWorkspace is based on your enrolled course and individual account.  If you do not have access to MyWorkspace or an application that you need is not visible in your MyWorkspace Portal, check with your teacher or lecturer.

If you are using MyWorkspace for the first time, we recommend you first install the VMware Horizon Client and then use your Staff or Student account to login to the MyWorkspace Portal

Virtualised applications

A range of virtualised course, teaching, research and office software applications are accessible in the MyWorkspace Portal including:

  • MS Access
  • MS Project
  • MS Visio
  • SPSS
  • AMOS
  • NVIVO
  • SAP
  • RORB
  • Camel. 

Note: Not all applications are compatible with MyWorkspace.

A virtual application can only be used on one device at a time.

If you have used more than one device to login to your MyWorkspace Portal, the latest device that you login with will become the active MyWorkspace session.

 

Your VU network drive in MyWorkspace is W: drive. You can use this W: drive to download and access files from any computer, anywhere with internet while using a virtual application. 

Use the Z: drive to save files directly to your local computer while connected to the VMWare Horizon Client.

Do not save files to C: Drive while connected to the VMWare Horizon Client.

Upload files from your W: Drive to VU Collaborate using the Google Chrome Virtual Application. Other web browsers on your computer do not have access to W: Drive.

To upload files to VU Collaborate from your computer using the Google Chrome Virtual Application, you will need to choose the Z: Drive (not C: drive) to access the files from your local computer.

Alternatively, If your files are located on your computer or USB you can use a normal web browser on your computer to upload your files to VU Collaborate.

Printing from MyWorkspace works the same as printing via VU Global.

Your print jobs will be sent to VU Global print queue and can be printed from a printer on campus.

Close and relaunch MyWorkspace if a virtual application does not appear on your desktop or the application becomes idle

VMWare Horizon Client

VMWare Horizon Client provides students and academics with remote access to the University network and applications without the need for a VPN connection. You can download the Horizon Virtual Client onto your personal PC or Mac.

Use the following instructions to install VMWare Horizon Client on a PC, or download the PC/Windows instructions with screenshots

Before you start, save and close any open documents and applications on your computer. 

  1. Navigate to VMWare Customer Connect
  2. Click Download Now to download the VMWare Horizon Client for Windows 
  3. Click Agree and Install to agree to the privacy agreement and license terms and install the product
  4. Click Finish
  5. Click Restart Now to complete the configuration change for your computer.

If the download window does not appear, go to your Downloads folder in File Explorer and right click the .exe file for VMware Horizon Client. Choose Run as Administrator and follow the login prompts.

Complete the setup in MyWorkspace Portal:

  1. Navigate to www. myworkspace.vu.edu.au and login
  2. Click Allow to share your home folder and removable storage when using VMware Horizon
  3. Click your account icon on the top right of the screen and select Account
  4. Under Preferences , click on Horizon Client to make this the default for using Virtual Applications.

Use the following instructions to install VMWare Horizon Client on a Mac, or download the Mac instructions with screenshots.

Before you start, save and close any open documents and applications on your computer.

  1. Navigate to VMWare Customer Connect
  2. Click Download Now to download the VMWare Horizon Client for Mac operation system
  3. Click Allow to allow downloads on my.vmware.com
  4. Open the .dmg file for VMWare Horizon Client in your Downloads folder
  5. Change the language on the installer to English and clickAgree to continue
  6. Follow the instructions on your screen to drag the VMware Horizon Client icon to the Applications folder icon
  7. From your Applications folder on your computer, click the VMWare Horizon Client to open it
  8. Click Open and then Continue when prompted
  9. Login with your Mac user account and password and click OK
  10. Click Cancel ;when prompted to “enter the name of the connection server” and then click OK
  11. Click Open System Preferences and click the lock icon at the bottom of the installer screen to make changes
  12. Enter your Mac user account and password and click Unlock
  13. Click the checkbox next to VMware Horizon Client to enable.

Complete the setup in MyWorkspace Portal:

  1. Navigate to www.myworkspace.vu.edu.au
  2. Click your account icon on the top right of the screen and select Account
  3. Click Allow to share your home folder and removable storage when using VMware Horizon
  4. Under Preferences, click on Horizon Client to make this the default for using Virtual Applications.

Only you have access to your files on your virtual desktop. A virtual desktop can only be assigned to one user at a time. When the user no longer requires their virtual desktop, the virtual desktop is rebuilt before being assigned to someone else.

Virtual desktops do however have the same global security policies in place as our standard laptops for both student and staff profiles. When browsing on a virtual machine the browser history will be securely monitored the same as your staff laptop or on-campus student machines would be.

Virtual desktop screens can be shared just as normal in Zoom, select the virtual desktop screen to share with other video participants.

Bring Your Own Device (BYOD)

Bring your own device or BYOD allows you to use your personal laptop or device to access a broad range of course related applications to learn in the classroom, from home or any other location with an internet connection.

Laptop & desktops

Almost any desktop or laptop can be used as a BYOD to access VU's learning platforms including MyWorkspace.

We recommend the use of a laptop for learning at VU.

For new purchases, consider the size and weight of a device before purchasing a new laptop.

Smaller devices may be lighter and more portable.

Also be aware of the manufacturer warranty period and warranty conditions for your device.

Tablets & smartphones

You can use your tablet or smartphone to access VU’s learning platforms and course material, however we recommend the use of a laptop or desktop computer to use all the applications you will need to get the most out of your learning experience.

Download antivirus & other software

  • Before connecting your own device to the University network, ensure you have the latest operating system, antivirus, internet browsers and updates installed on your computer, laptop or device. You can download antivirus software for free on your computer.
  • Download and install Office365 ProPlus for free on up to 5 of your devices to access a range of Microsoft products and cloud storage services like OneDrive to backup your files.

Connect to the internet

  • When on a University campus, set up and connect your device to eduroam WiFi to access the internet using the University wireless network.
  • To use your device away from campus you will need to choose an internet provider to access the internet and connect to University applications from home. As the device owner, you are responsible for personal internet set-up costs and ongoing charges.

Bringing your device on campus

  • Protect your device by enabling a lock screen for your device and PIN or password. There are many ways to check your password strength as well as tips for choosing a secure password to protect your device from hackers or scammers
  • Ensure your device is fully charged before bringing it to campus.
  • Charging stations and power points can be found in common areas and learning spaces to charge your device if you need to.

Loan devices

A laptop/notebook can be borrowed from the VU Library if you do not have access to a suitable device. Bookings are highly recommended as immediate or same day requests cannot be guaranteed. Students can still attend class if they do not have access to a suitable device.

VU offers a range of financial services and support including loans or grants for eligible students to assist with meeting the cost of studying, including the purchase of a device.

Planetary Health

 

University Sustainability Initiative is one of the four pillars of VU’s Planetary Health commitment.

At VU, BYOD will help to reduce power usage on campus and our carbon footprint with less dedicated computer labs and specialised hardware required for learning and teaching.

Get help

If you need assistance connecting your laptop or device to eduroam wifi network, accessing VU applications and software or for general recommendations and advice, contact the IT Service Desk.

To contact the IT Service Desk:

  • Log a request online via the VU Support Hub
  • call +61 3 9919 2777 (select option 1).

You can also drop in to an IT support kiosk on campus with your laptop or device for direct assistance from one of our IT support staff.

Issues & repairs

IT support staff are unable to assist with hardware issues or repairs on personal computers or devices.

To get help, please contact your device supplier or seek third-party assistance.

For MAC related support, see The School Locker.