SITEEVT023 - Plan in-house events

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Unit code: SITEEVT023 | Study level: TAFE
Credit points
N/A
Location
Footscray Nicholson
Prerequisites
N/A
Overview
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Overview

This unit describes the performance outcomes, skills and knowledge required to plan the delivery of commercial events. It requires the ability to identify client operational needs and preferences, prepare and confirm event proposals, and finalise operational documents for the delivery of events.
This unit is relevant to events that are diverse in nature and are coordinated in many industry contexts, including the tourism, hospitality, sport, cultural and community sectors.It applies to event coordinators who operate independently and are responsible for making a range of operational decisions. They may work in commercial event venues, such as hotels, clubs, theatres, and convention and exhibition centres.

Assessment

For Melbourne campuses

Assessment tasks will be designed to reinforce & extend knowledge and skill competence within set & controlled parameters in accordance with each units learning outcomes & performance criteria requirements, including the setting of work based practical application tasks designed to provide evidence of competence outcomes, within periodic and scheduled timelines.

Students will be expected to demonstrate the following required skills:

  • plan the delivery of at least one face-to-face, virtual or hybrid event
  • prepare and present accurate and comprehensive event proposals and operational documentation for the above event
  • for the above event:
  • collaborate with internal personnel and external suppliers to facilitate effective event planning and booking of services
  • issue event orders and operational documents
  • complete activities within commercial time constraints and event deadlines.

Students will also be expected to demonstrate the following knowledge:

  • types of in-house events
  • characteristics of different types of events staged in commercial venues:
  • purpose and format
  • roles and responsibilities of different event clients
  • event running order
  • entertainment and speeches
  • service order and timing for food and beverage items to complement event activities
  • key features and functions of event production products and services:
  • accommodation
  • catering
  • displays, stands and signage
  • exhibitor services
  • security
  • talent
  • technical equipment and services
  • venue or site
  • styles used in venue room set-up, their purpose and their benefits and drawbacks
  • different formats for, inclusions, and uses of:
  • event proposals
  • event documentation issued to clients:
    booking conditions
    confirmation letters
    contracts
    invoices
  • event orders and operational documentation
  • floor plans
  • menus
  • key environmental and social impacts of event delivery and minimal impact procedures to:
  • recycle and dispose of waste, especially hazardous substances
  • ensure crowd safety and the safe movement of large numbers of attendees
  • efficiently use energy, water and other resources during event set-up, operation and break-down
  • for specific organisation or event:
  • comprehensive product knowledge of venue features and capacity to service different types of events
  • procedures and deadlines for preparing proposals and booking internal and external event services
  • role of different venue personnel in the event management process.

Required reading

The qualified trainer and assessor will provide teaching and learning materials as required in the form of workbooks produced by the VU Polytechnic and/or via the VU Polytechnic e-learning system.

As part of a course

This unit is studied as part of the following course(s):

Advanced Diploma of Hospitality Management
SIT60322 | Advanced diploma | Duration:
Diploma of Event Management
SIT50322 | Diploma | Duration:
Diploma of Hospitality Management
SIT50422 | Diploma | Duration:

Refer to the course page for information on how to apply for the course. VU takes care to ensure the accuracy of this unit information, but reserves the right to change or withdraw courses offered at any time. Please check that unit information is current with the Student Contact Centre.

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