Fees (VU Brisbane)
When you enrol in your course, any fees you need to pay will be updated in your invoice after census date. You can check your invoice through our payment portal.
Make sure you pay your fees on time to avoid any financial penalty, cancellation of your enrolment or referral to debt collection.
Find information about your fee payment schedule depending on the course you are studying, payment deadlines and how to pay your fees. Take note of the fee due dates and make timely fee payments.
Fee invoices
Upon confirmation of your enrolment you will be able to view your fee invoice by fee due date through our payment portal - ECA-VU MESHED HE.
Your invoice will be based on your enrolment as at census date and will tell you:
- how much you need to pay
- when to pay your fees
- how to pay your fees.
Payment deadlines
You are required to pay you fees by the due date of each block. Your payment deadline is always on the second Friday of each study period.
If you are unable to make payments on time, please contact us at with ‘Payment Plan Request’ as the subject of the email. A member of our team will contact you to assist.
Fee penalties
If you do not pay by the deadline, a fee sanction will be applied to your student record which may prevent you from receiving results, academic transcripts, statement of attainment and graduating. Once you pay your due fees, it will take up to 5 business days for your sanction to be uplifted.
We will issue you with 20 day’s notice of intention to cancel your enrolment if fee payment is not made by the due date. You can lodge an appeal against the cancellation of your enrolment during this time. Please refer the notification of intention to cancel for details on how to submit an appeal.
If you don't pay your fees or appeal the decision to cancel your enrolment within the notice period, your enrolment will be cancelled. If you're an international student, cancellation of your enrolment will be notified to the Department of Home Affairs.
How to pay your fees
Students are required to pay fees via ECA VU MESHED HE Portal (Student Payment Portal) which is supported by Flywire payment platform. You can login to our payment portal and pay your fees using one of the options listed in the Flywire payment platform.
Login to ECA VU MESHED HE Portal
Your username is your ECA VU MESHED HE ID. This ID appears on the fee communication issued to you at the beginning of every study period.
Invoices will be made available in our Payment Portal by fee due date. Fee payments will be updated automatically.
Remission of fees
International student remissions are processed by VU Brisbane according to the VU Remission of Fees Policy.
Under special circumstances where exceptional or compassionate and compelling circumstances apply, you may be eligible for one of these fee remissions (reversals):
- medical circumstances
- family/personal circumstances
- employment-related circumstances.
You can apply for remission of fees under special circumstances, and because of those circumstances you have:
- withdrawn from your studies after the census date
- not completed the requirements for a unit of study (i.e. received a fail grade)
- been suspended or excluded after census date.
University administration errors, or course and academic related issues, are not managed by the remission of fees process.
Eligibility
To be eligible for a remission of fees, you are required to meet the below criteria:
- Your circumstances were beyond your control.
- Your circumstances did not make their full impact on you until on or after the census date for the unit.
- It became apparent after the census date that you could not continue with your study.
- The circumstances existed prior to the census date, but your circumstances prevented you from withdrawing from study before the census date.
You are not eligible for a remission of fees:
- if you have successfully completed the unit(s)
- due to lack of knowledge or understanding of the requirements under the loan schemes.
Before you request any remission, please read the VU Remission of Fees Policy to determine if you qualify.
Deadlines
If you qualify, must lodge a remission application in writing within 12 months of either:
- the withdrawal date of the unit of study
- the end of the period of study in which the unit was enrolled, or was to be undertaken if you have not withdrawn
- the end of a leave of absence period, if granted by the university.
Applications submitted outside the 12-month lodgement period will not be considered unless you can demonstrate with supporting documentation that you were incapable of applying within this timeframe.
Apply for remission of fees
Submit the completed post census remission/re-credit of debt application, along with supporting documentation to .
Supporting evidence
Please include original or certified independent supporting documentation (such as a letter from your doctor) to validate the reason you are applying for a remission of debt and the criteria.
Your medical certificate or letter must:
- be an original or certified document
- validate the reason you are applying for a remission of debt
- be signed and printed on a letterhead with the medical provider number included
- outline the medical diagnosis, duration of illness, treatment plan and how the condition impacted your ability to make rational decisions before census date, or was more pronounced or materially exacerbated post-census date.
Your application will be deemed invalid if no documentation is provided.
Processing your application
We normally process your application within 21 business days of receiving it.
If the remission is approved, the fund can be transferred to next available unit or issued to your nominated bank.
Refunds
International students refunds are processed by the ECA Refunds team according to the VU International Refund Policy.
Fee refunds may apply in the following circumstances:
- Overpaid tuition fees
- Transferring to another education provider within six months of principal course
- Course withdrawal (student changes university, returns overseas, or has permanent residency)
- Visa refusal (refusal, lateness, withdrawal or non-application)
Before you request any refund, please read the VU International Refund Policy to determine if you qualify.
Apply for refund of fees
Submit the completed ECA Refund Application form to with the relevant supporting documents:
- Overpaid tuition fees - Payment receipt for the overpaid amount.
- Transferring to another education provider within six months of principal course - Course release outcome and cancelled Confirmation of Enrolment (CoE).
- Withdrawn from course - Course discontinuation outcome and cancelled Confirmation of Enrolment (CoE).
- Visa Refusal - Copy of Refusal Letter.
- Other evidence to validate your application for a refund.
A refund cannot be processed unless you submit all required documents.
Processing your application
We normally process your application within 20 working days of receiving it.
If your refund request is approved, it will be issued to your nominated bank.
