SITEEVT010 - Manage on-site event operations

Unit code: SITEEVT010 | Study level: TAFE

Credit points

N/A

Location

Footscray Nicholson

Footscray Park

Prerequisites

N/A

Overview

This unit describes the performance outcomes, skills and knowledge required to manage on-site operational activities for the staging of events. It requires the ability to finalise operational plans, oversee event set-up, execution and break-down, and evaluate the operational success of events.

Assessment

For Melbourne campuses

Assessment tasks will be designed to reinforce and extend knowledge and skill competence within set and controlled parameters in accordance with each unit’s learning outcomes and performance criteria requirements, including the setting of work based practical application tasks designed to provide evidence of competence outcomes, within periodic and scheduled timelines.

Students will be expected to demonstrate the following required skills:

manage on-site event operations for at least one event type listed in the knowledge evidence with multiple operational components, overseeing event: set-up; operation; break-down;
develop comprehensive plans, procedures and operational documentation for staging at above event;
conduct event briefings prior to and following the above event;
liaise and consult with contractors and other relevant personnel during event finalisation, operation and break-down to ensure service agreements are met and potential risks are mitigated, and;
manage on-site event operations in live time where commercially realistic time pressures and constraints play a key factor.

Students will also be expected to demonstrate the following knowledge:

types of events;
characteristics of different types of events; their purpose, format and running order;
personnel and others involved in the operation of an event;
roles, responsibilities, hierarchy of controls, and reporting for event staging of: corporate clients; internal event team members, venue personnel and external contractors; on-site event manager;
features and functions of two-way communication equipment used to facilitate communication between event personnel;
techniques for managing stress and time during operation of events;
types of event contractors;
key features and functions of event staging products and services;
venue or site;
styles used in venue room set-up and their different purposes;
formats for, inclusions, and uses of: operational plans and procedures used to manage on-site event logistics; event service agreements;
key environmental and social impacts of event delivery and minimal impact procedures to reduce them;
control measures to mitigate risk for: attendees; contract staff; personnel; volunteers, and;
components of event break-down.

Required reading

The qualified trainer and assessor will provide teaching and learning materials as required in the form of workbooks produced by the Polytechnic and/or via the Polytechnic e-learning system.