Out-of-Cycle Collaborative Grants

Our Out-of-Cycle Collaborative Grants scheme is designed to support researchers who are seeking to conduct a 12 month pilot research project in collaboration with an external partner organisation (industry, government or community) and who have secured a modest level of funding from the partner.

External partners will be expected to provide support, cash and in-kind, that at least matches dollar for dollar the amount of the central element of the internal grant. Preference will be given to applications that have a high percentage of cash contribution from the external partner, with strong opportunity to collaborate on a future ARC Linkage Project.

Grant objectives

  • To build strong and productive research collaborations with industry, government and the community.
  • To enable emerging researchers to develop strong track records.
  • To develop research outputs that will enable high quality applications to be submitted to external grant awarding agencies and attract external research funding.

Funding overview

The maximum funding from central will typically be up to $20,000.

The funding distribution is expected to be as follows:

  1. Funding requested from Pro Vice-Chancellor (Research and Research Training) cannot exceed the cash contribution from the external partner/s (for example, $10,000 cash).
  2. The external partner/s contribution will normally include a significant in-kind contribution in addition to the cash contribution (for example, $10,000 cash + in-kind (Partner Investigator's time commitment to project)).
  3. The College/Institute/Centre should contribute a combination of cash and in-kind (for example, $5,000 cash + in-kind (Chief Investigator's time commitment to project)).

Budget items not supported

The Out-of-Cycle Collaborative Grant scheme does not provide funds for:

  • Chief Investigator salaries (neither in whole or in part)
  • Special Studies Programs travel expenses
  • Conference attendance
  • Postgraduate scholarships or supplementation of existing scholarships

The College must certify its agreement to provide the following basic facilities, which will not be funded under the Out-of-Cycle Collaborative Grants scheme:

  • accommodation (suitably equipped and furnished in standard ways)
  • access to workshop services (e.g. machine tools and qualified technicians available to each member of staff, according to need, for research)
  • access to a basic library collection
  • adequate computing time (excluding access to high-performance computers)
  • standard reference materials or funds for abstracting services
  • basic computing, word-processing and microfilm reading facilities
  • use of photocopiers, telephones, mail, fax, e-mail and Internet services.

Eligibility

Chief Investigator

The Chief Investigator eligibility criteria are as follows:

  • applicants must hold a salaried academic appointment of at least 0.5 Full Time Equivalent (FTE) at Victoria University;
  • applicants must occupy a continuing or tenured position at Victoria University or be employed on a contract of not expiring earlier than eighteen months from application submission date, unless the College Dean (or equivalent) is prepared to provide written assurance that the contract will be renewed to meet this requirement;
  • applicants should normally hold a PhD at the time of application. Applicants with PhD-equivalent research experience are required to make a case for exemption;
  • applications will not be accepted from academic staff undertaking postgraduate study, where they are seeking support for their own postgraduate research project from this scheme;
  • all Chief Investigators should demonstrate in their application that they have the time and basic infrastructure resources to pursue the project concerned, within the context of existing research, teaching and higher degree supervision responsibilities.
    The University deems as appropriate a minimum of two days, out of twenty-one working days per month available for all activities, for each named Chief Investigator, in addition to his/her commitment to activities in the organisation from which s/he predominantly draws his/her salary;
  • applicants with un-submitted internal grant final reports for previous internal grant awards are ineligible.

External Partner

The External Partner eligibility criteria are as follows, the Partner has to:

  • be a legal person (ie. company or incorporated association) or be part of such an entity;
  • demonstrate significant intellectual leadership or input into the proposed project;
  • display a significant contribution of funds or other resources, including his/her own salary, from his/her institution for the proposed project (having regard to the total cost of the project and the relative contribution of each Chief Investigator);
  • provide the University with evidence of approval from his/her employing organisation for participation in the project;
  • have the time and capacity to make a serious commitment to the project. The University deems as appropriate a minimum of one day, out of twenty-one working days per month available for all activities, for each named Partner Investigator, in addition to his/her commitment to activities in the organisation from which s/he predominantly draws his/her salary.

Application & assessment

There is no formal due date by which applications are to be submitted.

The relevant College Research Director must endorse applications under the Out-of-Cycle Collaborative Grants scheme. This endorsement confirms the commitment of administrative organisation unit funds to the project. The Director of the Office for Research (or Nominee) will review applications under this scheme to ensure consistency with the assessment criteria. The decision to support an application for an Out-of-Cycle Collaborative Grant will also rest with the Director of the Office for Research (or Nominee).

Appeals

Appeals will be heard only against process issues and not against evaluative decisions of the Director, Office for Research. An applicant may appeal only where there is clear evidence that the process followed has contravened the guidelines.

Appeals must be lodged, in writing, through the Office of the Pro Vice-Chancellor (Research and Research Training), within 28 days of the date on the letter of notification of outcome from the Director, Office for Research.

Appeals by other parties on behalf of an applicant will not be considered. All appeals must be sent to: Pro Vice-Chancellor (Research and Research Training), Footscray Park Campus.

Grant conditions

Length of Grant

Out-of-Cycle Collaborative Grants are normally provided for a 12-month period. In exceptional cases, an extension of time of up to three additional months may be granted.

Final report

A Final Report will be required at the completion of 12 months and submitted to the Office for Research for consideration, or if an extension of time for three months has been granted, within 15 months of grant approval.

Submission application for a National Competitive Grant

An application must be completed and submitted to a significant external funding body, ideally to the ARC Linkage Project scheme, within 18 months after the project's completion.

Funding levels

Depending upon the pool available, the maximum funding from central will typically be up to $20,000.

Contact us

For more information on Out-of-Cycle Collaborative Grants, please contact Zana Stefanovski.

Email: zana.stefanovski@vu.edu.au
Phone: +61 3 9919 4710